Meeting recorder with uncapped recordings on its free tier, a bot-free desktop capture mode, and automated consent emails for external scheduled calls.
Teams that want an uncapped free tier before committing, since the pricing page lists Free as "Free forever" with unlimited recordings and transcriptions and instant AI call summaries. It fits anyone who wants consent machinery documented rather than assumed: automatic consent emails for external scheduled meetings, a Recording Notice chat message for bot-free capture, and an admin setting to require that chat message for everyone on the team. CRM-led workflows sit on Business, which the page lists as the tier adding CRM field sync alongside the HubSpot and Salesforce integrations.
Not for anyone who assumes the consent email covers them. Fathom sends it 24 hours before the meeting and only when the meeting is external, is a scheduled calendar event, has Auto Request Recording Consent enabled, and you hold host privileges; no email is sent for same-day meetings, and if nobody replies Fathom "will still join and capture the call as normal". Not for a team with a data-residency obligation outside the United States, since the privacy policy states "Our Service are hosted in the United States and intended for visitors located within the United States" and no alternative region is published. Retention is also unspecified for active accounts - the only published figure is a commercially reasonable effort to delete recordings and personal information within 30 days after account deletion, which Fathom states it cannot guarantee.
Pros
Cons
The pricing page describes Free as "Free forever" with unlimited recordings and transcriptions and instant AI call summaries, though some AI features are marked "Limited use" in the comparison table. Paid tiers are Premium at $20 per user monthly or $16 annually, Team at $19 or $15, and Business at $34 or $25, with Team and Business each carrying a 2 user minimum.
Fathom's help centre states "There's no way to silently record." On the earlier bot-based version the bot is visible as a meeting participant, and turning off the recording notification banner does not hide it. The newer bot-free desktop capture relies instead on Recording Notice, which posts a consent message in the meeting chat when enabled, or on in-app consent prompts if Recording Notice is off.
Fathom sends them 24 hours before the meeting, and only when all conditions hold: the meeting is external, it is a scheduled calendar event, Auto Request Recording Consent is enabled, and you have host privileges. No email is sent for same-day meetings. If no response arrives, Fathom will still join and capture the call as normal. If an attendee declines, auto-record is disabled for that meeting.
The privacy policy states the service is hosted in the United States and intended for visitors located within the United States. Fathom says it may use and create de-identified data generated from Meeting Content Information to improve the service by training, with an opt-out in account settings. It also states it does not authorise third parties such as OpenAI, Anthropic or Google to use your personal information.
Facts sourced from the vendor’s own site, last verified 2026-10-10.
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