Bot-based meeting notetaker with uncapped transcription but a stored-minutes limit per seat, a GraphQL API, and recording length tiered by plan.
Teams that want an uncapped number of transcribed meetings on a per-seat price and are willing to manage stored minutes instead, since the help centre caps total storage at 400 minutes on Free and 8,000 minutes per seat on Pro while leaving transcription itself uncapped and stating no monthly rate limits for the meeting bot or Chrome extension. It fits workflows that move meeting data into other systems, because the API is GraphQL and covers both data queries and uploading meeting audio. Teams that need a published position on training get one: the security page states data is never used for AI training or any purpose outside your direct business needs.
Not for anyone who needs a long single recording on a cheap seat - the published maximum recording length per meeting is 2 hours on Free and Pro, 3 hours on Business and 4 hours on Enterprise. Not for bulk-import pipelines either, because uploads carry monthly rate limits of 3,000 minutes per source per month for individuals, or 3,000 minutes multiplied by your user count per source for teams capped at 150,000 minutes per source, with overage charged at $0.01 per minute. The default notetaker is a visible participant named "Fireflies.ai Notetaker" plus the inviter's name, and storage is a hard stop: once the 400-minute Free or 8,000-minute Pro pool is full you must delete older files before new meetings can be stored.
Pros
Cons
The number of transcriptions is uncapped, but stored minutes are not. The help centre lists total storage of 400 minutes on Free, 8,000 minutes per seat on Pro, and unlimited team-wide on Business and Enterprise. When the pool is full you must delete older files before new meetings can be stored. Uploaded files consume separate transcription credits and sit under monthly upload rate limits.
Fireflies publishes monthly upload limits measured per source: 3,000 minutes per source per month for individuals, and for teams 3,000 minutes multiplied by the number of users per source, capped at 150,000 minutes per source. These reset monthly and apply to dashboard uploads, API and Zapier uploads, and imports from Dropbox, Box and OneDrive. Overage is charged at $0.01 per minute.
Fireflies' guides state the notetaker always appears as a participant named "Fireflies.ai Notetaker" followed by the name of the person who invited it, and typically announces its presence. Meeting Compliance settings can email participants one hour before the meeting and pin a chat message carrying commands such as /ff pause and /ff leave. On Zoom, declining the consent prompt means Fireflies will not join.
The security page states "You own your data. We don't train on it by default" and that data is never used for AI training. It lists 256-bit AES encryption at rest, TLS in transit, certification for GDPR, SOC 2 Type II and HIPAA, and a 0-day data retention policy with vendors and partners. Private Storage at a preferred location is Enterprise-only, and no specific regions are named.
Facts sourced from the vendor’s own site, last verified 2026-10-10.
The Weekly Source
One email a week. New listings, repriced tools, and the ones we would skip - including this one if its pricing changes.
